Business meetings are opportunities to collaborate, present ideas, and build relationships. Proper etiquette during meetings shows respect for others' time and professionalism in action. Whether it's arriving on time, actively listening, or contributing effectively, every behaviour counts toward success.
Are you a model of business meeting decorum, or do you unknowingly commit faux pas? Challenge yourself with this quiz to see if you’re meeting-ready or need to brush up on your skills.
1) What is the most appropriate way to prepare for a meeting where you know little about the participants?
A) Arrive early and figure out participants’ roles during the introductions
B) Research the participants and their company roles beforehand
C) Assume the host will provide all relevant background information
D) Wait until after the meeting to ask questions about participants
2) If you're running late to a meeting, what is the best course of action?
A) Skip the meeting entirely to avoid embarrassment
B) Arrive late but don’t interrupt; join silently and explain later
C) Send a quick email or text to the host before the meeting starts
D) Apologise profusely as soon as you arrive
3) During a virtual meeting, how should you manage your camera and microphone?
A) Keep your microphone on to avoid missing your turn to speak
B) Turn off your camera if no one else is using theirs
C) Leave your camera on, but mute your microphone when not speaking
D) Turn off both camera and microphone unless addressed
4) How should you handle a situation where someone dominates the conversation in a meeting?
A) Interrupt them to ensure your points are heard
B) Wait for a natural pause and politely redirect the discussion
C) Allow them to continue talking to avoid confrontation
D) Email the organizer afterward to express your concerns
5) What is the proper way to respond to an idea you strongly disagree with during a meeting?
A) Express your disagreement immediately and firmly
B) Use a neutral tone to share your perspective and explain your reasoning
C) Wait until after the meeting to discuss your disagreement privately
D) Avoid commenting and let others handle the response
6) When joining a meeting as a late invitee, what should you do?
A) Ask for a full summary of what’s already been discussed
B) Stay silent and observe until the host addresses you
C) Introduce yourself briefly and ask how you can contribute
D) Apologise for being added late and refrain from speaking
7) If the meeting agenda isn’t clear, what’s the best course of action?
A) Assume the host will provide clarity during the meeting
B) Prepare a list of your own points and steer the discussion
C) Ask the organiser for clarification before the meeting starts
D) Let the discussion unfold naturally without raising concerns
8) During an in-person meeting, where should you place your phone?
A) On the table in front of you for easy access
B) In your pocket or bag on silent mode
C) On the table but face-down to appear polite
D) Hold it discreetly to check notifications if necessary
9) What is the best way to interject when you have a critical point during a busy discussion?
A) Wait for a pause and ask for permission to speak
B) Speak up loudly to ensure you're heard
C) Use hand gestures or non-verbal cues to signal your intent
D) Wait until the end of the meeting to raise your point
10) When meeting with international colleagues, what should you research beforehand?
A) Their personal interests and hobbies to build rapport
B) Cultural norms and expectations for professional interactions
C) Their corporate structure and reporting hierarchy
D) The time zone differences and meeting preferences
11) If you notice someone is distracted or disengaged during a meeting, what’s the best approach?
A) Call on them directly to refocus their attention
B) Privately message or speak to them after the meeting
C) Ignore it and focus on your own contributions
D) Subtly involve them by asking for their input on a specific topic
12) When presenting at a meeting, how should you manage your time?
A) Take as much time as needed to explain your points thoroughly
B) Stick strictly to the time allocated, even if it means skipping details
C) Monitor participants’ reactions and adjust your pace accordingly
D) Summarise your presentation if you see people losing interest
13) How should you handle a situation where you’ve misunderstood a point discussed during the meeting?
A) Clarify your misunderstanding immediately, even if it interrupts
B) Wait until the meeting ends to seek clarification
C) Quietly take notes and research the point later
D) Apologise for the misunderstanding and continue without addressing it
14) At the end of a meeting, what’s the best way to ensure actionable outcomes?
A) Volunteer to send a follow-up email summarising the discussion and next steps
B) Wait for the organiser to assign tasks and next steps
C) Suggest another meeting to finalise action items
D) Assume everyone is clear on their responsibilities without further follow-up
15) If you’re the organiser, how should you handle participants who consistently talk over others?
A) Allow the meeting to flow naturally without intervention
B) Directly call out the behaviour in the moment
C) Set clear ground rules for turn-taking at the start of the meeting
D) Speak to the individuals privately after the meeting
Correct Answers:
- B - Research the participants and their company roles beforehand
- C - Send a quick email or text to the host before the meeting starts
- C - Leave your camera on, but mute your microphone when not speaking
- B - Wait for a natural pause and politely redirect the discussion
- B - Use a neutral tone to share your perspective and explain your reasoning
- C - Introduce yourself briefly and ask how you can contribute
- C - Ask the organiser for clarification before the meeting starts
- B - In your pocket or bag on silent mode
- A - Wait for a pause and ask for permission to speak
- B - Cultural norms and expectations for professional interactions
- D - Subtly involve them by asking for their input on a specific topic
- C - Monitor participants’ reactions and adjust your pace accordingly
- A - Clarify your misunderstanding immediately, even if it interrupts
- A - Volunteer to send a follow-up email summarizing the discussion and next steps
- C - Set clear ground rules for turn-taking at the start of the meeting
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