So, how do you build rapport with a hiring manager? Here are ten highly useful strategies, each with an example of how a short conversation might go.
1. Start with a warm, genuine greeting
A simple, confident greeting sets the tone for the interview.
You: "Good morning! It's great to meet you. Thanks for having me today."
Hiring Manager: "Good morning! Thanks for coming in. How’s your day been so far?"
You: "Pretty good, thanks! The sun’s out, so that’s always a bonus. How about you?"
Hiring Manager: "Can’t complain! Sunshine definitely makes things better."
Why it works: A warm greeting immediately makes the interaction feel human rather than robotic.
2. Find common ground
If you see something in their office or profile that resonates with you, mention it.
You: "I couldn’t help but notice the football scarf behind you—are you a big fan?"
Hiring Manager: "Oh yes, lifelong Manchester United supporter. You into football?"
You: "I am! Though I have to admit, I lean more towards Liverpool—so we might have to agree to disagree on that!"
Hiring Manager: laughs "Well, at least we both appreciate a good match."
Why it works: Shared interests create a natural connection and make the conversation more engaging.
3. Compliment something genuinely
A sincere compliment can go a long way in making someone feel valued.
You: "By the way, I’ve really enjoyed learning about this company’s culture. The way you prioritise employee well-being is really inspiring."
Hiring Manager: "Oh, thank you! We do put a lot of effort into it. What stood out to you the most?"
You: "I read about the mentorship programme, and I think that’s such a great initiative for professional growth."
Hiring Manager: "That’s one of my favourite things about working here!"
Why it works: People appreciate recognition for their work, and it shows you’ve done your research.
4. Show enthusiasm about the role
Hiring managers love candidates who are genuinely excited about the position.
You: "I was really excited when I read the job description. The mix of creative and analytical work is exactly what I love doing."
Hiring Manager: "That’s great to hear! What aspect excites you the most?"
You: "I really enjoy problem-solving, and this role seems to have plenty of opportunities for that."
Hiring Manager: "You’re absolutely right! We love people who bring that mindset."
Why it works: Enthusiasm is contagious. If you’re excited, they’re more likely to be excited about you.
5. Mirror their communication style
If they’re formal, keep it professional. If they’re relaxed, follow suit.
Hiring Manager: "So, tell me about your experience with project management."
You: "Of course! In my last role, I managed a team of five on a project for a major client. It was fast-paced but really rewarding."
Hiring Manager: "Sounds intense! How did you handle the pressure?"
You: "Lots of coffee! Joking aside, prioritisation and clear communication were key."
Why it works: People naturally warm to those who communicate like them.
6. Ask engaging questions
Good questions show curiosity and encourage a two-way conversation.
You: "What do you enjoy most about working here?"
Hiring Manager: "That’s a great question! I’d say the team culture—it’s really collaborative."
You: "That’s fantastic to hear. What’s an example of that collaboration in action?"
Hiring Manager: "Last month, we had a major deadline, and everyone pitched in. It was a real team effort."
Why it works: It shifts the conversation from an interview to a friendly chat.
7. Acknowledge their expertise
Showing respect for their knowledge can create a strong connection.
You: "I saw on LinkedIn that you’ve been with the company for over five years—that’s impressive! What’s kept you here so long?"
Hiring Manager: "Great question! Honestly, it’s the team and the constant opportunities to learn."
You: "That’s fantastic. I always admire professionals who invest in growth. Any advice for someone looking to build a long-term career here?"
Hiring Manager: "Be proactive and curious! Those qualities really stand out."
Why it works: It flatters the hiring manager while gaining valuable insights.
8. Share a relatable story
Storytelling makes you memorable and relatable.
You: "I saw that the team works on tight deadlines—reminds me of a time I had to finish a campaign in 48 hours!"
Hiring Manager: "That sounds intense! How did you manage it?"
You: "Lots of planning and some caffeine-fuelled nights, but we got there!"
Hiring Manager: "Sounds like you’d fit right in here!"
Why it works: Stories make your experience feel real and engaging.
9. Express appreciation before leaving
Ending on a warm note leaves a lasting impression.
You: "Thanks so much for your time today—I really appreciate it."
Hiring Manager: "You’re very welcome! It was great speaking with you."
You: "Likewise! No matter the outcome, I really enjoyed learning more about the team and company."
Hiring Manager: "That’s great to hear. We’ll be in touch soon!"
Why it works: Gratitude makes you memorable and shows professionalism.
10. Follow up with a personalised thank-you email
A thoughtful follow-up keeps the connection going.
Subject: Thank you for today’s interview
Dear [Hiring Manager’s Name],
I just wanted to say thank you for taking the time to speak with me today. I really enjoyed our conversation, especially [mention a specific topic]. It made me even more excited about the possibility of joining your team.
Looking forward to what’s next!
Enthusiastically,
[Your Name]
Why it works: It reinforces your enthusiasm and keeps you top of mind.
Final Thoughts
Building rapport with a hiring manager isn’t about trying too hard or forcing a connection. It’s about being authentic, engaged, and showing genuine interest. When you treat the interview as a conversation rather than an interrogation, both you and the hiring manager will enjoy it more—and that can only work in your favour.
So, next time you walk into an interview, remember: be warm, be curious, and be yourself. You’ve got this!
If you know someone who might find this helpful, don’t keep it to yourself—please share it.
You never know how much of a difference it could make in someone’s life.
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